Are you interested in joining a vibrant, hard-working, fun-loving team? The Carson Center may be the perfect fit for you!

Opportunities:

Part-Time:  Building Services Associates (Multiple Candidates Needed) 

Please check back for other openings or send an email, resume, and letter of interest to info@thecarsoncenter.org.

 

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Building Services Associates

Immediately Hiring Multiple Candidates

Position: Event-Based Housekeeping/Event Labor

Join our team at The Carson Center, a vibrant hub for cultural events and performances, as an
Event-Based Housekeeping/Event Labor Building Services Associate. We are looking for dedicated individuals who can handle basic cleaning duties and assist in manual labor tasks such as setting up tables and chairs for events.

• Perform cleaning tasks before, during, and after events to maintain a clean and organized venue.
• Set up tables and chairs according to event requirements and layout plans.
• Assist with general manual labor tasks as needed for event preparation and cleanup, including administrative offices, bathrooms, and other venue areas.
• Ensure the venue is presentable and ready for events in a timely manner.

Requirements:

• Previous experience in housekeeping, event setup, or related fields is preferred but not required.
• Ability to lift heavy objects and perform physical tasks as needed.
• Attention to detail and a proactive approach to work.
• Good communication skills and the ability to work effectively in a team environment.
• Flexibility to work evenings, weekends, and holidays based on event and non-event schedules.
• Benefits:
• Competitive hourly wage
• Opportunity to work in a dynamic and exciting cultural venue
• Training provided for specific event setup requirements
• Potential for growth and development within the organization

If you are passionate about contributing to the success of events and ensuring a positive
experience for our guests, we would love to hear from you. Join us at The Carson Center and be a part of creating memorable experiences for our community.  

Application Process: Send an email to godonley@thecarsoncenter.org with your interest in the the position. Please provide contact information and any relevant experience.

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Strategic Partnerships Coordinator

Immediately Hiring

The Strategic Partnerships Coordinator strengthens the relationships that connect The Carson Center to its community and advances its mission.

This position cultivates relationships with businesses, donors, sponsors, schools, nonprofit organizations, civic groups, and other community partners. The coordinator develops sponsorship opportunities, supports membership and fundraising initiatives, coordinates community outreach, research grant opportunities, and ensures commitments to organizational partners are fulfilled.

The Strategic Partnerships Coordinator also provides direct executive and administrative support to the Executive Director and Deputy Director. This includes coordinating schedules, preparing correspondence and meeting materials, tracking priorities, and helping leadership maintain thoughtful and consistent communication with key stakeholders.

This is a highly relational role for someone who can move comfortably between public-facing engagement and detailed behind-the-scenes coordination.

KEY RESPONSIBILITIES

Strategic Partnerships and Community Relations

• Cultivate and maintain relationships with businesses, donors, sponsors, schools, nonprofit organizations, civic groups, and community leaders.
• Identify partnership opportunities that support Carson Center performances, educational programs, fundraising activities, and community initiatives.
• Serve as a consistent point of contact for organizational partners and ensure timely, professional follow-through.
• Coordinate meetings, tours, presentations, and engagement opportunities for current and prospective partners.
• Maintain accurate records of partner interests, commitments, communications, and next steps. Help create partnerships that provide both meaningful community impact and measurable value to participating organizations.
• Represent The Carson Center at community meetings, networking opportunities, and civic events as assigned.
• Work with leadership to strengthen The Carson Center’s visibility and presence throughout the Four Rivers region.

Sponsorship Development and Fulfillment

• Develop and present sponsorship proposals and supporting materials for businesses and organizations.
• Identify prospective sponsors and coordinate cultivation and follow-up strategies.
• Maintain sponsorship records, agreements, deadlines, and benefit requirements.
• Coordinate with Marketing, Programming, Operations, and other departments to ensure all sponsorship benefits are delivered accurately and on time.
• Track sponsor recognition across printed materials, digital communications, events, signage, and hospitality experiences.
• Assist leadership with sponsorship renewals and long-term partner stewardship.

Development and Membership Support

• Coordinate membership campaigns, renewals, and engagement efforts.
• Maintain records for current, prospective, and lapsed members.
• Assist with donor and member correspondence, acknowledgment, recognition, and benefit fulfillment.
• Help develop new membership benefits and engagement opportunities.
• Support the Executive Director and Deputy Director in cultivating and stewarding donors.
• Maintain development calendars, contact lists, contribution records, and follow-up schedules.
• Help ensure donor and member information is accurate and properly documented in organizational systems.

Fundraising Initiatives and Special Events

• Coordinate fundraising initiatives and special events, including Party for a Purpose and other donor or community engagement events.
• Maintain event timelines, budgets, sponsorship records, guest lists, and planning documents. Schedule planning meetings, prepare agendas, document decisions, and track follow-up responsibilities.
• Develop sponsorship packages and coordinate the fulfillment of all promised benefits. Assist with event design, décor, staging, hospitality, and overall guest experience.
• Coordinate staff and volunteer assignments for event setup, execution, and breakdown.
• Maintain detailed event records from initial planning through post-event evaluation.
• Assist leadership with donors, sponsors, and VIP communications before and after events.

Community Outreach and Engagement

• Develop and strengthen relationships with schools, nonprofit organizations, senior groups, civic organizations, businesses, and community partners.
• Coordinate Carson Center participation in community events, presentations, and outreach opportunities.
• Represent The Carson Center through organizations such as Rotary Club of Paducah and the McCracken County Community Career Endowment.
• Identify new opportunities to connect Carson Center programming with regional audiences and community needs.
• Assist with Access Arts and Fund the Need partnerships that connect donors with participating schools and organizations.
• Maintain outreach contact lists, participation records, and community engagement data.
• Work with Marketing to communicate partnership activities and community impact.

Grants and Institutional Support

• Research local, state, regional, and federal funding opportunities aligned with Carson Center programs and priorities.
• Assist with preparing and submitting grant applications, supporting materials, and letters of inquiry.
• Maintain a calendar of application deadlines, reporting requirements, and supporting documentation.
• Coordinate with leadership and other departments to collect program, attendance, financial, and demographic information.
• Maintain accurate grant records and assist with interim and final reports.
• Support applications to national and local foundations and civic organizations.

Executive and Administrative Support

• Provide direct administrative support to the Executive Director and Deputy Director.
• Coordinate calendars, appointments, meetings, travel arrangements, and internal deadlines. Prepare correspondence, briefing materials, agendas, presentations, reports, and other

documents.

• Help leadership track commitments, decisions, follow-up items, and organizational priorities.
• Coordinate meetings with donors, sponsors, board members, community leaders, and external partners.
• Assist with meeting preparation, hospitality, note-taking, and distribution of follow-up materials.
• Screen and route communications appropriately while maintaining timely responses.
• Organize files and records related to development, partnerships, executive activities, and special projects.
• Handle sensitive organizational and relationship information with discretion and professionalism.
• Anticipate administrative needs and help leadership remain organized, prepared, and responsive.

see full job listing and application instructions here

 

Part-Time Event Coordinator/House Manager

We are seeking a highly organized and enthusiastic Part-Time Event Coordinator/House Manager to join our team. The ideal candidate will be responsible for executing and overseeing various events, ensuring that each one runs smoothly and meets the expectations of our guests. This position offers flexible hours and the opportunity to work in a dynamic and creative environment.

Responsibilities

• Event Planning: Collaborate with Event Manager to understand the event goals and objectives. Develop comprehensive event plans that outline timelines, themes, and logistics. Organizing event details from conception to completion.
• Vendor Management: Meet with vendors and suppliers, including caterers, venues, decorators, and audiovisual teams as they arrive on site for load-in/load-out as needed.
• Logistics Familiarization: Prepare for event by reviewing the logistics of events, event notes, including venue setup, technical requirements, and catering services. Conduct proactive inspections of the building and event spaces prior to guest arrival to ensure safety, functionality, and overall readiness. Review and verify all entrance and exit plans, inspect egress routes for compliance and accessibility, and identify and resolve potential issues in advance. Maintain a proactive rather than reactive approach.
• On-Site Management: Act as the main point of contact before, during, and after events, ensuring everything runs according to plan. Troubleshoot any issues that arise to keep events on track.
• Post-Event Evaluation: Assist in collecting feedback with Event Manager from clients and attendees to evaluate the success of events and identify areas for improvement. reporting to management of incidental costs as well as any issues.
• Food and Beverage: Serve as support role for Food and Beverage Manager primarily for bar set up and stocking to prepare for public and private events including internal fundraisers.

· House Management: Oversee and manage Volunteer Scheduler Pro (VSP) the volunteer database used for show assignments and scheduling of volunteers. Create show sign ups.

Conduct pre-show usher briefings, assign positions, and oversee event layout.

Manage volunteer coordination, ensuring appreciation, encouragement, and effective communication. Guide the volunteers by creating a hospitable, organized, and respectful environment, setting the tone that shapes the overall patron experience.

Coordinate with the box office for ticket sales updates, handicap seating, and addressing any ticket-related issues.

Collaborate with the Production Manager to organize merchandise tables, autograph sessions, meet and greets, and ensure smooth event operations.

Distribute playbills to entries or ushers during pre-event briefings.

Prepare House Management Reports and Volunteer Position lists.

Set up sign-in kiosk and ticket scanners.

Carry out pre-show usher briefings, assign positions, and oversee event layout.

Greet patrons upon arrival and supervise the lobby and house areas during events.

Communicate with the Production Manager to ensure the lobby is clear for the show's start.

Stay alert and approachable during shows, providing assistance to guests as needed. Empowered to make real time Front of House decisions related to patron experience and building flow while escalating larger issues. Responsible for crowd management, accessibility needs, and coordination with security when situations arise. Providing situational awareness involving the safety and security of guests.

Using House Management report, document door opening times, show times, drop counts, and any issues, accidents or guest incidents encountered during events.

Qualifications

• Education: A degree in hospitality management, event planning, marketing, or a related field is preferred but not mandatory.
• Experience: Previous experience in event coordination or project management is highly desirable.
• Skills:
• Excellent organizational and multitasking skills
• Strong verbal and written communication abilities
• Proficiency in Microsoft Office Suite. Ability to learn new software as needed (Training available for any A/V or venue specific tech as needed)
• Creative problem-solving skills and adaptability
• Personal Attributes:
• Strong attention to detail
• Ability to work independently and as part of a team
• Positive attitude and enthusiasm for event planning
• Excellent customer service skills

Working Hours and Physical Expectations

• Part-time position requiring flexible availability, including evenings and weekends based on event schedules.
• Standing for long periods of time and movement throughout the facility are required.
• Frequently lifts and carries up to 50 pounds; occasionally moves heavier items with assistance.

Compensation

· $18/Hour

How to Apply

Interested candidates should submit their resume along with a brief cover letter detailing their relevant experience and passion for event management, email ewalton@thecarsoncneter.org